Category Archives: Mobile Shredding Naples, FL

How to Better Manage, Store and Securely Destroy Important Documents

Mismanaging important personal or financial documents can lead to no end of problems. Ensuring that all tax information, pay stubs and statements that may contain financial or account information are kept on hand for as long as they are needed, and that they have been properly and securely disposed of as soon as they are not, are matters that should never be left to chance. Proper organization and professional shredding and document destruction services can both play an important role in keeping important data and documents safe and secure.

Monthly Bill Payments and Minor Transactions

A good rule of thumb is to keep all utility bills, and bank statements for at least one month. Short-term storage is ideal for records and documents that are unlikely to be needed or that may be easily reproduced should the situation warrant. Simply throwing away old bills or bank receipts rather than arranging to have them shredded can be a recipe for disaster. Professional residential shredding is essential for ensuring that sensitive information does not fall into the wrong hands.

Pay Stubs and Annual Statements

Documents that provide proof of earnings and income as well as account statements that span more than one billing period and may be used in lieu of multiple monthly documents should be kept for up to 12 months. Pay stubs and other proof of income may be required in order to verify tax information and documents and disposing of them prematurely could lead to unnecessary complications.

Tax Documentation and Major Financial Transactions

Any forms, documents or records that pertain to end of year tax preparation need to be kept for a period of three to seven years. Being the target of an audit can be arduous and unpleasant under even the most ideal circumstances. Situations where important documentation cannot be located or reproduced can make an unpleasant situation that much worse. Any records that were used in order to prepare taxes should be stored securely and kept for up to seven years after the return has been filed.

Safeguarding Personal, Financial and Account Information

There are some documents that should never be destroyed. Mismanaging personal and financial records could increase the risk that a previous year’s tax return, major financial statement or a warranty plan or similar document may be accidentally destroyed. While shredding documents that may no longer be of use is essential for safeguarding personal information, ensuring that hard copies of key documents or essential records are kept in a safe or lock box may be just as important.

Scanning, Duplication and Backups

Digital storage of paper documents can vastly simplify the process of storing and accessing previous records. Transferring hard copies of records to a digital format often means that paper records can be destroyed. Many businesses are implementing these practices so commercial shredding of old records once they have been scanned and saved is an important safety precaution, just as ensuring that all digital records are able to be stored properly in order to reduce the risk of a data breach

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How to Prevent Identity Theft

Identity theft is becoming a more common occurrence every single day. It takes place when someone steals your personal information and uses it without your authorization. This includes your social security number, credit card numbers, bank account numbers, personal medical information, and even your name and address.

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How Shredding Companies Prevent Data Security Problems

Do you store sensitive data in paper files? If so, we have a question for you: What do you do with those papers when you no longer need them? If you are like most people, you probably just throw them in the trash bin and forget about them, right? Well, here what you don’t know. Those papers can be used to steal your identity or your customers’ personal information. Customer lists, credit card information, payroll records, and any other sensitive document should be shredded. This will help keep your data secure and prevent identity theft.

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How To Check If You Are A Victim Of Identity Theft

Despite the numerous advances in security developments and creating awareness to curb cybercrime, hackers still come with ways to breakthrough. The ever-increasing identity theft crisis continues to terrorize people from all across the world. The worst part is that you might be a victim of identity theft unknowingly. The longer the thief remains unnoticed, the more funds they might accumulate using your identity without your knowledge. So, how do you tell that you are a victim of identity theft?

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Cloud based Document Retention Policies

There are many benefits associated with storing critical data in the cloud. For example, you can prevent it from being damaged onsite in a fire or other destructive event. You may be able to store it without the need to take up valuable physical space in your office, and you can easily access it or search through it from any location where you have an Internet connection. However, despite these and other incredible benefits, many businesses have not yet migrated into the cloud. A primary concern relates to the security of data.

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What happens to the paper that Residences shred.

The  shredded paper that  residence shred may be surprised to know that that even though they are placing shredded paper with the recyclable paper, the shredded paper does not get shredded.  It gets incinerated.  The reason is  because the County does not have the machinery to bale the small shreds of paper.  If you give us your shredded paper, we will take the paper to a certified paper recycler where the paper is baled and sent to a recycling center to make new product..